Obtaining In-Person Documents
When requesting a document in person we ask that you provide one of the following listed below in order to locate the requested document.
- Legal description
- Grantor or Grantee’s names
- Book & Page
We cannot utilize a physical address to retrieve a document. If this information is unknown you may go to the Assessor’s Office to retrieve the legal description or visit their website at https://eaweb.sandovalcountynm.gov/Assessor/web/. The Clerk’s Office does provide customer computers that are located outside of the Clerk’s Office to research any documents and obtain any public information for potential requests you may have.
Email Requests
For an email request please send your document requests to clerksoffice@sandovalcountynm.gov. A customer service specialist will review document requests and will respond within 1 business day to assist in fulfilling customer document requests.
Recording by Mail
For mailed documents, a customer service specialist will review submitted document requests to ensure they meet statutory requirements, collect the appropriate fees, and record your document. The original document will be mailed back to you after we complete the process of adding your document to our database for archival retention. Please refer to our fees page and ways to make payments, all applicable fees must be paid at the time of recording
Statute 14-8-9.1 B
The County Clerk shall publicly post in the office of the county clerk and on the county’s web page a notice that documents recorded in the office of the county clerk are public records, subject to inspection and disclosure.
The County Clerk shall publicly post in the office of the county clerk and on the county’s web page a notice that documents recorded in the office of the county clerk are public records, subject to inspection and disclosure.